Procurement Project Management Success

Achieving a Higher Level of Effectiveness

by Diana Lindstrom

Number of pages: 320

Publisher: J. Ross Publishing

BBB Library: Operations Management

ISBN: 9781604270891

About the Author

Lindstrom has more than 25 years of experience as a project manager. She earned her Project Management Professional (PMP) certification from the Project Management Institute.


Editorial Review

Based on the author's real world experience during the course of her career in supply management, and engineering as a project management professional, this unique guide demonstrates a practical and proven approach to using project management strategies, tools and techniques to consistently create successful procurements that go beyond cost savings. Procurement Project Management Success integrates supply management best practices and processes with those applicable from the project management profession. It explains how to initiate, plan, manage, and complete procurement projects from simple to complex successfully. Through the use of scheduling, communication plans, risk management and other project management processes, these procurements satisfy stakeholders by setting expectations, continuously communicating status, and getting the best value for the dollar. The author shows project managers all the steps and processes used in procurement, and procurement professionals how adding a few project management processes and techniques to their skill-set and applying them to procurements can substantially improve both their results and career opportunities. 

Book Reviews

"The book is an excellent primer for project managers who are either working directly with their enterprise procurement group or just want a better understanding of a typical procurement process that can easily be adapted anywhere." - Wiley Online Library

"Procurement Project Management Success is a practical guide that will help purchasing professionals manage their procurements in a cost-effective, systematic, and timely manner." - Sherry R. Gordon, President, Value Chain Group LLC

"This book shows project managers all the steps and processes used in procurement, and details for procurement professionals. " - The Book People

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Wisdom to Share

A personal procurement, like buying a car for your daughter, is exactly like a commercial or business procurement. While it sounds simple – “let’s buy a car for our daughter” – procurement often becomes complex very quickly.

Competition is the major technique used to hold costs down. As a procurement professional, your job is to get the best value for the lowest cost to your company.

When you completely describe the goods or services that your company needs, you will be able to get accurate proposals from companies who provide the goods or services that you need.

Early in the procurement, your company needs to decide if lowest cost is the primary result that it wants or if best value is the result it wants.

An Internet reverse auction is conducted live, in real time, over the Internet. Sellers in different locations simultaneously attempt to underbid each other, driving the prices down.

Planning is the most important aspect of getting your procurement completed. Your plan is the map that gets you from where you are now to a successfully executed contract.

The first step in creating a procurement plan is to determine where your procurement is in the company’s priority list.

The schedule is the foundation of a procurement plan. It is used to communicate who does what – and when it has to be completed.

When you have identified the risks in a risk log, you will analyze the probability that each risk will occur along with the possible impact to the procurement of each risk.

Qualitative risk analysis is the process of assessing the impact and likelihood of identified risks. It is used to prioritize risks according to their potential effect on the procurement.

Risk response planning allows you to develop options and determine actions needed to reduce threats to your procurement. You can also enhance any opportunities that your risk identification has yielded.

Avoiding conflict does not get a good deal for your company and often achieves just the opposite.

Listing all of your goals before negotiations begin is the first step in preparing for negotiations. Next, prioritize each goal.

Negotiation on the merits uses collaboration as a major part of the strategy. Collaboration means that you and the supplier’s negotiator share information that is pertinent to the work you want to do together.

In procurement, the contract file usually contains only the executed contract, exhibits, amendments, etc. The contract file therefore may not convey important information about all procurement activity.

Creating a way to easily convey the good and the bad from each procurement activity by developing a lessons-learned-file will be worth the time and effort.

Put together lessons learned by debriefing your entire procurement team when the contract has been executed. After a little time passes between the effort and the debriefing, team members will realize that some things were done well and that some were not.